Post Contract Vendor Management Specialist, Strategic Sourcing

Company: Okta, Inc.
Location: San Francisco
Posted on: February 2, 2025

Job Description:

Get to know OktaOkta is The World's Identity Company. We free everyone to safely use any technology-anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.Join our team! We're building a world where Identity belongs to you.Okta is seeking an experienced Post Contract Vendor Management specialist to join Okta's Strategic Sourcing & Procurement (SS&P) organization. The primary focus of this program will be on Post Award Contract Management with emphasis on managing Spend and SLAs for Okta's suppliers in categories primarily within Engineering and Service Delivery. These categories include Data Center and Hosting Services, Database Management and Application Monitoring, Virtualization Software and other categories as needed. The Vendor Management program goals include Supplier Relationship Management and establishing & leading Supplier Business Reviews. This role will closely partner with various functional groups including Engineering, Technical Program Management, Service Operations, FP&A and Strategic Sourcing with aim to contribute towards and meet annual and strategic metrics for Strategic Sourcing organization.Responsibilities:

• Lead the development and documentation of Vendor Management framework and business processes and align them with the Sourcing & Procurement processes and policies. Work with leadership and peers from various groups, and stakeholders to gain approvals and implement the framework
• Act as an advocate and driver of strategic direction, mission, and vision of the Vendor Management department
• Identify, plan, and track cost and usage metrics that provide clues for optimizing the use of resources across categories listed above
• Collaborate with Program Management, Service Operations, Engineering, and other needed stakeholders to create visibility into the pipeline for NPI, new capability requirements, operational plans, upgrades, retrofits etc. to develop a platform for proactive engagement and to alignment on multiyear strategy and plans
• Boost monitoring and reporting capabilities by creating data collection pipelines for cloud optimization metrics, automating controls and reports, and by performing analysis to spot irregularities and find opportunities
• Take contractual ownership for main suppliers in listed categories to ensure that service levels and contractual obligations are met
• Partner with Strategic Sourcing and functional teams to optimize the cost-effectiveness of supplier agreements by ensuring compliance of negotiated terms
• Coordinate with asset management resources to assist in the management and tracking of cloud-based entitlements
• Track key milestones (expirations, renewals), measure and report on supplier performance and manage the delivery of performance feedback to suppliers
• Develop Quarterly Business Review (QBR) framework in partnership with stakeholders, secure approvals on the same and implement QBR cadence with selective suppliers
• Monitor and track credits tied to supplier contracts
• Create and implement mechanisms and channels to gather operational issues and to tie them back to existing contractual SLAs for effective supplier performance management and to guide future contract negotiations and improvements in the contractual SLA clauses
• Create scorecards for suppliers to capture spend patterns and performance metrics and tie them back to contracts as needed. Drive accountability on both sides, and provide visibility into opportunities to proactively manage
• Experience fostering a culture of collaboration between development and SS&P + Vendor Management teams to achieve continuous integration, delivery, and deployment goalsPreferred Qualifications:
  • 5-8 years of experience in vendor management, preferred in SaaS industry
  • Experience in information technology - including experience with a wide spectrum of technologies including data center, network, applications, services, etc. (Note: this is a non-IT role)
  • Deep understanding of sourcing & procurement processes and methodologies within a global organization
  • Experience in contract management and negotiation
  • Background in solution architecture is plus, with a focus on cloud technologies such as AWS, Azure, and Google Cloud Platform
  • Understanding of FinOps fundamentals and their application in cloud environments
  • Experience in managing Cloud contracts including, but not limited to, policies, performance, relationships, issue, and dispute resolution
  • Understanding of the vendor life cycle (sourcing, procurement, vendor management), and how internal roles interact and operate throughout the duration of vendor engagements
  • Solid grasp of financial concepts, such as depreciation schedules, capitalization, return on investment, and total cost of ownership
  • Strong problem-solving ability with a focus on managing to business outcomes through collaboration with multiple internal and external parties
  • Bachelor's degree in IT, Business, Finance, and/or commensurate professional experienceBelow is the annual base salary range for candidates located in California, Colorado, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us .The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, New York, and Washington is between: $89,000 - $133,000 USD. The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $99,000 - $149,000 USD.What you can look forward to as a Full-Time Okta employee!
    • Amazing Benefits
    • Making Social Impact
    • Fostering Diversity, Equity, Inclusion and Belonging at OktaOkta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/ .Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application, interview process, or onboarding please use this Form to request an accommodation.
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Keywords: Okta, Inc., Santa Rosa , Post Contract Vendor Management Specialist, Strategic Sourcing, Executive , San Francisco, California